Department: Volunteering and community support

Activity: Activity club at Budleigh Hub

Description of activity:

As the Covid 19 lockdown eases slightly Westbank are aware that many of our more isolated and or vulnerable clients need mental and physical stimulation in a small group situation.  The activity room at Budleigh Hub will be used on a temporary basis, twice a week to offer an activity club for our older population. This will be run by a co-ordinator and supported by volunteers, activities will include exercise sessions, craft, gardening, health walks and music, all activities will take place following awarding body / government advice. 

Legal Requirements and Guidance for Reference:

COVID-19 – We have conducted a risk assessment for this service to produce this Safe System of Work, we have referred to the following sources:

Devon County Council: LA PPE Guidance for Staff Issue 5 V45 11.6.20 FINAL DCC - available from Westbank.

This allows a group of up to 10 service users to attend the activity club at Budleigh Hub, where they will be take part in volunteer and or staff led activities which stimulate the mind and exercise the body.

  1. All users will be advised of the following:


  • Before attending clients will be contacted and asked if they are displaying coronavirus symptoms of a new and continuous cough, a high temperature or an unusual loss of taste or smell. If they have these symptoms they will be asked to not attend the group and contact 119 for advice on how to get a test. 
  • All particpants will be required to complete a registration / health declaration prior to attending the sessions.
  • All sessions are to be prebooked.
  • Participants will be required to wear face coverings in communal areas.
  • Participants, staff and volunteers will have their temperature taken using a non touch forehead thermometer upon arrival.
  • Particpants, clients/staff will be asked to sanitise their hands upon arrival.
  • Clients are to be advised and managed so they do not shout or raise their voices which can spread the virus. At the time of writing singing or other raised voice activities are not permitted.
  • Windows will be opened front and to the side of the group area to help with ventilation and particpants should bring warm clothing if needed.
  • Chairs/tables will be set to allow 2 meter social distancing,
  • A register of all participants will be kept for 21 days to assist with the Governments Track & Trace system if needed.
  • Participants will be reminded for the need to wash/sanitise their hands at regular intervals during the session.
  • Participants will have individual packs for activities to prevent shared resources and equipment and reduce the spread of infection.
  • Toilets are available for use and all cleaned throughout the day by on site external cleaners.
  • During lunchtimes food will be served to clients with the staff using a face covering, good hand hygiene and gloves as necessary.
  • At the end of the day all touch surfaces to be wiped down, eg: tables, chairs, door handles etc

Date: 22/09/2020

Review Date: SSoW will be reviewed and regularly updated in line with government guidance.

Review carried out by:  Sarah Forde / Alison Grove