Department: Volunteering

Activity: Use of Seedlings café at Westbank for Brunch club and Hobbies group social groups. 

Description of activity:

Providing a social opportunity for the local community in a safe environment

Legal Requirements and Guidance for Reference:

COVID-19 – We have conducted a risk assessment for these classes to produce this Safe System of Work, we have referred to the following sources:

LA PPE Guidance for Staff Issue 5 V45 11.6.20 FINAL DCC- available from Westbank

This SSoW allows the volunteer department to restart its social activities in a safe way for the communities more vulnerable service users.

  1. All service users / volunteers / staff are advised of the following Covid 19 precautions:
  • Anyone who is displaying symptoms of COVID 19: new continuous cough / high temperature or anyone experiencing loss of smell / taste will not be able to attend the group session. This will be checked on booking and on arrival and or pick up (for those being transported).
  • Names and contact details will be kept for a minimum of 21 days after the vent as part of the BHS track and trace procedure.
  • Maintain 2 metres social distancing where possible, chairs tables will be set out by staff and volunteers.
  • Ensure good hygiene before during and after each session, i.e. washing hands with hot water and soap or use of sanitiser.
  • Contactless methods of payment preferred and this will be detailed to service users in joining information.
  • For information on transport guidelines please see separate risk assessment and safe system of work.

    2. All volunteers / staff are advised of the following Covid 19 precautions:
  • Appropriate PPE must be worn at all times, which includes Face visors (for those serving food and drink), disposable gloves and aprons - all must adhere to European standard.
  • Volunteers / staff to prepare and serve refreshments only, hence limiting contact.
  • Ensure individual condiments are available for service users.
  • The tables and seated areas will be wiped down with disinfectant wipes or spray and paper towels after each use.


Date: 24/07/2020

Review Date: SSoW will be reviewed and regularly updated in line with government guidance.

Review carried out by:  Sarah Forde/Vicky Hutchinson

Volunteers, please sign to confirm you have read and understood the guidelines:

Volunteer name

Volunteer signature