Date: 1st February 2021

Department: Volunteering and community support department

Activity: Use of Seedlings café and the kitchen for community cooking.

Description of activity:

With support from staff and volunteers meals re prepared, cooked and delivered free of charge to families in need in the Exminster and surrounding area. Funded by the local Lions organisation and using FareShare donated products where possible this provides an essential lifeline to many.

Legal Requirements and Guidance for Reference:

COVID-19 – We have conducted a risk assessment for these classes to produce this Safe System of Work, we have referred to the following sources:

LA PPE Guidance for Staff Issue 5 V45 11.6.20 FINAL DCC- available from Westbank

This SSoW allows the volunteer department to restart its social activities in a safe way for the communities more vulnerable service users.

  1. All service users / volunteers / staff are advised of the following Covid 19 precautions:
  • Anyone who is displaying symptoms of COVID 19: new continuous cough / high temperature or anyone experiencing loss of smell / taste will not be able to attend the group session. This will be checked on booking and on arrival and or pick up (for those being transported).
  • Temperature checks will be taken using a contactless forehead thermometer on arrival. If anyone’s’ temperature exceeds 38degrees the participant will be required to return home as soon as possible, dial 119 and follow the necessary medical advice.
  • Names and contact details will be kept for a minimum of 21 days after the event as part of the NHS track and trace requirements.
  • Maintain 2 metres social distancing where possible, chairs and tables will be set out by staff and volunteers.
  • Ensure good hygiene before during and after each session, i.e. washing hands with hot water and soap or use of sanitiser.
  • Contactless methods of payment preferred and this will be detailed to service users in joining information.
  • Where appropriate each service users will have their own portable kitchen equipment and food items to work with.
  • Face coverings will be required in all communal areas of the building i.e. corridors, toilets etc. – coverings can be removed once in situ.
  • Rooms will be ventilated and so please dress accordingly.
  • For information on transport guidelines (if required) please see separate risk assessment and safe system of work.

 All volunteers / staff are advised of the following Covid 19 precautions:

  • Appropriate PPE must be worn at all times, which includes face coverings (for those helping to prep food and drink at more close range), disposable gloves and aprons - all must adhere to European standard.
  • All fresh food to be washed prior to use and disposable gloves to be used when handling produce.
  • There will only be capacity for 4 service users in the Seedlings café area each with their own workstation and equipment. Stations will be socially distanced at 2 metres apart. Staff and or a volunteer are counted in addition to this.
  • All staff and or volunteers assisting will ideally hold a food hygiene qualification or have been suitably trained to provide appropriate and accurate information.
  • Staff / volunteers to ensure safe use of sharp knives throughout the session, as well as returning to safe storage after the event.
  • Ideally use damp tea towel under chopping boards to reduce the risk of boards / knives slipping.
  • First aid available from Westbank reception.
  • The tables, seated areas and any contact points must be wiped down with disinfectant wipes or spray and paper towels after each use by volunteers or staff.

Date: 25/01/2021

Review Date: SSoW will be reviewed and regularly updated in line with government guidance.

Review carried out by:  Sarah Forde / Vicky Hutchinson